JOB DESCRIPTION

TITLE:

Accounts Payable Clerk

QUALIFICATIONS:

High School diploma or it’s equivalent.

Preferred - Three years of accounting/bookkeeping experience.

Experience with Microsoft Office and Excel required.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO:

Business Manager

JOB GOAL:

To process accounts payable and maintain associated vendor and invoice files for the District.

RESPONSIBILITIES:

ABILITY TO:  Work independently. Take initiative to complete task to meet timelines and to learn various daily tasks while providing a high level of customer service to staff, vendors and the public.

Review, process and pay all authorized invoices accurately and timely.

Prepare vouchers to create checks and process journal entries for County.

Prepare back-up copies for all vouchers.

Maintain accurate vendor file.

Respond to vendor inquiries regarding payment.

Handle all inquires from staff and vendors regarding returns, replacement orders, back orders and credits.

Assist with annual audit and prepare accounting reports when needed for the Business Office.

Prepare, verify and distribute checks, file copies.

Other tasks as assigned by Business Manager.

TERMS OF EMPLOYMENT:

Full-Time, 260 days per year.

EVALUATION:

Performance of this job will be evaluated in accordance with the provisions of the Board’s Policy of Evaluation of Professional Personnel.